Description

The Accounting Manager oversees all accounting and billing functions and plays a critical role in safeguarding the organization’s financial health, assets, and funds. This position maintains accurate financial and project records to support organizational growth and strategic decision-making.

Requirements

Duties and Responsibilities

Financial Management

• Oversee daily accounting operations, including billing, accounts payable and receivable, and the general ledger
• Complete accurate and timely month end reconciliations
• Maintain insurance amortization schedules and verify coverage
• Provide guidance to staff and external vendors on accounts payable and receivable procedures

Budgeting and Financial Planning

• Lead coordination of annual budgets, financial forecasts, and variance reporting
• Analyze budget to actual variances, including private versus public funding sources, and provide explanations
• Monitor accounting data and prepare financial reports for management, the Board of Directors, and key funders
• Serve as liaison with external contractors to obtain required reports by project site
• Provide budget preparation support for grant applications and fundraising events
• Track proposals, awards, and contracts to identify funding gaps and future opportunities
• Assist staff and external contractors in adjusting project and operational plans based on approvals, rejections, funding limits, and project requirements

Financial Reporting and Compliance

• Prepare and distribute timely monthly financial statements
• Track investments, reconcile accounts, manage donations including in kind services and material costs, and monitor endowments
• Manage annual audit and tax preparation processes
• Ensure completion of all required annual business and tax filings
• Serve as primary point of contact for all grant and contract financial reporting
• Supervise contract renewals
• Ensure compliance with local, state, federal, and contractual reporting requirements
• Manage invoice submissions and reporting for grants and contracts, coordinating with project teams to collect required documentation

Internal Controls and Procedures

• Ensure compliance with HomeAid Hawaii internal control policies, including budget management, cash handling, and accounting procedures
• Recommend policy updates to the Board of Directors as needed
• Review and revise standard operating procedures to improve efficiency and accuracy

Cash and Investment Management

• Monitor cash flow to ensure adequate liquidity
• Manage banking relationships, cash balances, investments, and debt reporting

Other Responsibilities

• Advise leadership on short and long term financial goals, strategies, and decisions
• Contribute to organizational strategy as a member of the leadership team
• Participate in continuous improvement initiatives to strengthen accounting operations
• Attend Board and committee meetings when requested
• Participate in professional development through trainings, conferences, and industry publications
• Perform other duties as assigned

Job Qualifications

Required

• Bachelor’s degree in accounting or finance with demonstrated experience
• Minimum of two years in a managerial role and ten years of accounting experience
• Experience preparing financial statements in accordance with GAAP
• Strong organizational skills with the ability to self start, multitask, and manage competing priorities
• Ability to adapt processes in response to changing circumstances
• Experience leading, training, and supervising staff
• Working knowledge of QuickBooks, Sage Intacct, Bill.com, Microsoft Excel, Word, Outlook, PowerPoint, Office 365, and MS Project
• Valid driver’s license and auto insurance
• Ability to pass a background check

Preferred

• Experience with construction project accounting
• CPA, MBA, or other advanced credentials
• Passion for affordable housing development and supporting individuals and families experiencing housing instability

Physical Requirements

• Ability to sit and work at a computer for extended periods
• Occasional standing, walking, bending, reaching, and lifting up to 25 pounds
• Ability to operate standard office equipment
• Hand eye coordination and manual dexterity for office tasks
• Visual acuity to read printed and digital materials
• Ability to communicate clearly verbally and in writing
• Adequate hearing and speaking ability for in person, phone, and video communication

Benefits

• Medical, dental, and vision insurance with discoun