Description
Role: Grants Accounting Manager
Reports to: Chief Financial Officer
Location: Administration Office
Status: Exempt
Pay Range: $52,000 - $54,000 annually
BGCH Benefits
Discover why BGCH is the latest Best Place to Work in Hawaii:
- Lots of opportunities to grow!
- Community: work with inspiring and awesome co-workers. This is rated as the #1 reason BGCH employees love working at BGCH!
- Purpose: An opportunity to make the world a better place for those youth who need us the most!
- 19 days of PTO (full time) plus your Birthday Holiday! We offer PTO for part-time team members too!
- Up to 17 Paid Holidays a year!
- 100% employer-paid medical, dental, and vision insurance (over 20 hours). Discounts are offered for your family too (employee to pay).
- Pension with an 8% match of your salary (after working a designated # of hours).
- Free Life Insurance (over 30 hours a week).
- Employee Assistance Program
- Amazon Gift Card for your Anniversary! And a Starbucks Gift Card every year to buy a treat for your Birthday!
- BGCH Fun Days to be celebrated with your Club/department!
- BGCH is committed to Investing in Your professional Development!
About BGCH
The mission of Boys & Girls Clubs of Hawaii is to enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens. The after-school hours have become a critical time for youth – a time when many children in our communities are left to fend for themselves without positive adult supervision. We provide a safe place filled with hope and opportunity, ongoing relationships with caring adult mentors, and enriching programs.
Overview of the role:
The Grants Accounting Manager is responsible for accounting for the grant transactions for both government and non-government grants. For government grants, the grants accounting manager is responsible for preparing and submitting the monthly billing. For both government and non-government grants, this position is responsible for preparing the month-end and any adjusting journal entries, reconciling both the contracts receivable and deferred revenue GL accounts, and preparing periodic reports to funders and Club Directors.
Other responsibilities include, but are not limited to, assisting with the month-end close process and taking minutes for the quarterly/ monthly Investment and Finance Committee meetings.
What you’ll do:
Government Grants
Prepare and submit monthly billing
Prepare month-end Contracts Receivable/Revenue Journal Entry
Reconcile Contracts Receivable GL account (12100)
Assist Christine to prepare any necessary Adjusting Journal Entries
Submit monthly/quarterly/final financial reports
Non-Government Grants
Prepare month-end Deferred Revenue/Revenue Journal Entry
Reconcile Deferred Revenue GL account (24100)
Assist Christine to prepare any necessary Adjusting Journal Entries
Prepare monthly/quarterly/final financial reports for non-government grants (in one of the three formats below):
Simple R&E report with Actual Revenue and Expense
R&E report with Actual vs approved Budgeted Revenue and Expense
Same as “b” above to also include “Other Similar Grants” Actual vs Budgeted Revenue and Expense for same period
Project Reporting to Club Directors
Maintain Grant Master File
Prepare monthly project reports for each site
Upload approved project budgets into MIP
End of Month Closing
Work with Accountant and CFO to ensure timely closing
Account reconciliations, as assigned
Investment/Finance Committee Meetings
Invite and host quarterly Investment Committee and monthly Finance Committee Meetings
Upload related documents to Boardable and notify members before meetings
Take minutes of all meetings
BGCH Benefits
Discover why BGCH is the latest Best Place to Work in Hawaii:
Lots of opportunities to grow!
Community: work with inspiring and awesome co-workers. This is rated as the #1 reason BGCH employees love working at BGCH!
Purpose: An opportunity to make the world a better place for those youth who need us the most!
19 days of PTO (full time) plus your Birthday Holiday! We offer PTO for part-time team members too!
Up to 17 Paid Holidays a year!
100% employer-paid medical, dental, and vision insurance (over 20 hours). Discounts are offered for your family too (employee to pay).
Pension with an 8% match of your salary (after working a designated # of hours).
Free Life Insurance (over 30 hours a week).
Employee Assistance Program
Amazon Gift Card for your Anniversary! And a Starbucks Gift Card every year to buy a treat for your Birthday!
BGCH Fun Days to be celebrated with your Club/department!
BGCH is committed to Investing in Your professional Development!
BGCH Values
To be a Part of BGCH culture, employees must be able to embrace and embody the following key values:
Kindness and Aloha,
Integrity and Trust,
Highest Potential,
Diversity, Equity, and Inclusion
Growth Mindset.
You approach obstacles and challenges with Kindness and Aloha; this includes being patient and positive when working with others.
You make decisions and choices with Integrity in everything that you do (especially when no one is looking).
You work towards your own and your members’ Highest Potential at work. This includes working with your supervisor and coworkers in a collaborative and constructive way.
A culture of Diversity, Equity, and Inclusion, is everyone's kuleana (responsibility). In a diverse, equitable, and inclusive culture, everyone can be themselves and experience the full richness of the organization as no one feels the need to suppress who they are.
A Growth Mindset means embracing a mindset that encompasses innovation, creativity, learning, collaboration, and being open to new, uncomfortable ideas and opinions different than your own, if it means doing things more efficiently or better.
Your application
We’re excited to hear from you! Fill out the application and upload your resume. We would love to hear how you would be a great fit for the BGCH Team.
Equal Employment Opportunity
Equal Employment Opportunity is at the foundation of the Boys & Girls Club of Hawaii philosophy and policies. While there are laws governing the treatment of applicants and employees, BGCH is fully committed to following Equal Employment Opportunity because it is the right thing to do.
It is BGCH’s policy to employ qualified people without regard to race, color, religion, sex, including gender identity or expression, age, ancestry, national origin, citizenship, marital status, civil union status, disability, genetic information, sexual orientation, arrest or court record, credit history, veteran’s status, reproductive health decision, domestic violence, sexual violence or stalking victim status, reproductive health decision, or any other characteristic protected under federal or state law. This policy applies to all aspects of employment including but not limited to, recruitment, hiring, placement, training, promotion, compensation, benefits, transfers, layoffs, recalls, leaves of absence, discipline, and termination.
Requirements
Who you are
On your resume. You have an Associate’s Degree from an accredited institution in Accounting or Business. A Bachelors Degree in Accounting or Business is preferred.
Two years of paid experience in bookkeeping/accounting with an emphasis on accounts payable and receivable transactions.
Related work experience at a responsible level may substitute for education on a year for year basis.
Type 45 WPM & 10 key by touch.
Operate a personal computer, using word processing, spreadsheet, and database management programs.
Strong analytical skills, with attention to detail. Strong customer relations.
Good communications skills, both verbal and written.
Ability to interact professionally with Club staff, Board members, volunteers and other related agencies. Possess good grammar, punctuation, and filing skills.
Able to work with limited supervision, using good organizational skills, and with frequent interruptions.
Able to edit own work for accuracy and provide accurate information on a timely basis.
Able to work flexible hours.
Requires physical skills to meet demands of all Administration Office activities which may include standing for long periods of time, kneeling, bending, lifting of at least 20 pounds, and other physical demands that Administrative activities may entail.
Requires the ability to work at high levels of activity, managing multiple tasks with varying deadlines.
Requires the ability to communicate and work effectively with people of diverse ethnic and socioeconomic backgrounds.
Requires the ability to communicate and work effectively with a variety of agencies and community organizations. Requires strong communication skills, both oral and written.
