Description

Job Title: Expert QuickBooks Bookkeeper/Accounting

Seeking business office support for a dynamic, fastpaced, family-owner company. This role requires a versatile skills set, including Human Resources, Payroll, Accounts Payable/Receivable, QuickBooks required,  Excel, and strong-problem-solving abilities. The ideal candidate will be highly adaptable, comfortable navigating shifting priorities, and capable of working effectively with individuals from diverse backgrounds.

Key Responsibilities

Bookkeeping & Accounting (Primary Focus)

• Serve as the in-house QuickBooks expert, overseeing all bookkeeping functions across multiple companies.
• Create, send, and track monthly invoices and account updates for tenants.
• Manage and reconcile utility billing: cross-reference electric, gas, water, and trash bills with internal meter readings to calculate and process tenant billings using a set formula.
• Maintain accurate records of client accounts, outstanding balances, and payment histories.
• Receive, sort, track, and deposit incoming payments.
• Process tenant payment authorization forms, debit/credit card transactions, and issue receipts.

• Thrives in a self-directed work environment and is comfortable managing their own workflow without frequent oversight.

• Works effectively on-site; this is an office-based position and is not eligible for remote work.

• Has strong initiative and can proactively identify priorities, especially during time-sensitive tasks such as building deadlines, sales tax filings, and year-end tax preparation.

• Is highly organized and dependable, with the ability to manage multiple deadlines and independently determine what requires immediate attention.

• Generate and present routine, detailed financial reports for management.
• Enter accounts payable data and prepare bills for payment.
• Uphold strict confidentiality and data security standards in handling tenant and financial information.
• Payroll
• Data Entry
• Bank Account Reconciliation
• Credit Card Reconciliation

Administrative Support

• Greet visitors and serve as the first point of contact for customers and guests.
• Open, sort, and distribute daily mail.
• Schedule appointments, maintain calendars, and coordinate meetings.
• Draft and manage professional communications, including memos, emails, and reports.
• Organize and maintain filing systems (digital and physical).
• Support office and maintenance teams with projects and events.
• Track and order office supplies as needed.

Qualifications & Skills

• Expert-level knowledge of QuickBooks Online (required).
• 2+ years of billing/accounts receivable experience (highly preferred).
• 3+ years of administrative/receptionist experience (preferred).
• High School Diploma/GED required; advanced education in accounting/finance a plus.
• Excellent communication and interpersonal skills.
• Strong organizational skills with meticulous attention to detail.
• Ability to work independently while contributing to team goals.
• Valid driver’s license and reliable transportation required.

Compensation & Benefits

• Salary: $45,000 – $50,000 per year, depending on experience.
• Paid Holidays.
• After probationary period:
• 2 weeks Paid Time Off annually.
• 50% group health insurance coverage.
• 100% dental and vision insurance coverage.

This role is ideal for a seasoned QuickBooks professional who enjoys blending accounting responsibilities with administrative support. If you are proactive, honest, and motivated by accuracy and efficiency, we encourage you to apply.