Description

PLEASE APPLY ON OUR WEBSITE www.hendersonvillenc.gov

An employee in this class is responsible for a range of administrative and accounting functions. This will primarily consist of accounts payable functions including processing of invoices, distribution of checks, employee reimbursement requests, and verifying g/l account coding as it relates to municipal operations. In addition, the Accounting Coordinator will also oversee capital assets for the City and provide financial analysis as required. Work is performed with some degree of discretionary judgment, independence, and confidentiality. Work is performed under general supervision of the Accounting Supervisor. 

ESSENTIAL JOB FUNCTIONS 

• Prepares and processes weekly accounts payable including assigning account codes and vendor numbers for proper payment; and resolves inconsistencies with departmental directors and prepares checks. 
• Liaisons between internal departments and Accounting in addition to external parties
• Prepares, calculates and pays the sales and use tax for the City on a monthly basis.
• Maintains vendor information in financial database.
• Research and resolve accounts payable issues.
• Reconciles account payables to vendor statements and sub-ledger.
• Initiates or follows up with vendors regarding missing or incorrect invoices.
• Trains and provides support for accounts payable processing; and provides training and research to assist other departments with purchase orders, payments, account balances, payroll research, etc.
• Uploads credit card transactions, checking at least 400 transactions for proper receipt and invoice attachments, documentation and written explanations, proper G/L coding according to internal rules and regulations and audit requirements.
• Imports refunds in the system and ensure that they are imported successfully.
• Monitors and records capital asset acquisitions and dispositions for the City in the accounting system.
• Backs up payroll processing and reporting of payroll information.
• Prepares various reconciliations.
• Processes various journal entries.
• Processes department mail daily.
• Performs other related job duties as assigned.  

Requirements

Education and Experience: 

Associate’s Degree in Accounting, Business or related area; and two (2) years of experience in Accounting, Business; or an equivalent combination of education and experience.   

Special Qualifications: Requirement exists at the time of hire and as a condition of continued employment 

Possession of a valid driver’s license to operate a motor vehicle.  Requirement exists at the time of hire and as a condition of continued employment.