Description

This position provides comprehensive support to the district's business office by managing accounts payable and receivable functions, maintaining accurate financial records, and assisting with reporting and compliance requirements. The role is responsible for processing invoices, coordinating deposits, tracking revenues and expenditures, and supporting grant and fund management activities. The individual in this position works closely with building staff, activity directors, and the Business Manager to ensure efficient financial operations, strong internal controls, and timely completion of financial reports. Attention to detail, organization, and effective communication are essential to success in this role.

Starting pay: $20.33-$21.02/hr.

Benefits: Health and Life Insurance, Paid Leave, Retirement & More!!

QUALIFICATIONS:

• Associate degree in business, Accounting or Finance
• One to two years of accounting/bookkeeping work experience
• Excellent verbal and written communications skills and interpersonal relations skills
• Excellent attention to detail and problem-solving skills.
• Experience with grant administration preferred.

ESSENTIAL FUNCTIONS

Essential functions as defined under the Americans with Disability Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following

ACCOUNTS-PAYABLES

1. Check all invoices against purchase order to verify that merchandise has been received
2. Allocate all invoices
3. Coordinate activity vouchers with the high school and middle school activities directors.
4. Batch vouchers and give to Office Assistant for input
5. Mail checks or direct deposit stubs
6. Assist with federal and state grant programs.
7. Maintain vendor and 1099 files.
8. File the school's copy of checks and invoices.
9. Take to the banks transfers of funds from savings to checking accounts.
10. Pickup change orders.
11. Compile information for reports, surveys, etc. that need to be completed.
12. Distributes district charge cards and oversees inventory of cards.
13. Assist the Business Office in the completing reports as needed.

ACCOUNTS - RECEIVABLE

1. Record receipts for the following funds: General , Special , Building , Debt Services, and Health Insurance , into the appropriate account. Assist with receipts for Food Service , Activities and James Valley on an as needed basis .
2. Maintain binders for all bank transactions .
3. Write up deposits and take to the various banks as needed (usually on a daily basis) .
4. Record interest received from savings and checking accounts, CD's , investments , etc.
5. Assists the Business Manager in collecting revenues from organizations.

ACCOUNTING - MISCELLANEOUS

1. Prepare requests for funds as needed .
2. Assist Business Manager with JPS Foundation revenue , expend i tures and memberships as needed .
3. Assist the Business Manager with the final Clerk's Report, Budget Report, and other financial reports for federal, state, and local uses.
4. As needed prepare vouchers for School Activities and mail checks .
5. As needed coordinate activity vouchers with the high school and middle school activities directors .
6. Perform other duties as assigned by the Business Manager or his/her designee

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