Description

Processes accounts payable and checks for paying bills and invoices; enters approved invoices into the fiscal database; generates and mails checks; maintains accounts payable records and files; establishes and maintains vendor files; communicates with vendors on invoices and payments; obtains W-9s and issues 1099s; issues purchase orders to departments.

Reviews requisitions for correct general ledger codes; monitors department line items and notifies departments when funds are insufficient for encumbrances; issues purchase orders or numbers; orders office supplies; makes travel reservations; validates travel expenses.

            Processes time sheets; reconciles and enters time into payroll data base in time categories; audits time sheets for compliance with FLSA; prints check advice and distributes to employees;  prepares and distributes a variety of taxes and benefits reports; runs and reviews edit lists and makes changes and adjustments as needed; uploads file to bank for direct deposit; prepares W-2s and other documents; assists employees with any questions.

            Prepares various miscellaneous invoices; processes accounts receivable and enters into the database; prepares and reconciles bank deposits; receives and verifies reports and deposits for various payments, taxes, etc.; resolves discrepancies.

Provides assistance and backup as needed; assists with annual audit as needed.

Requirements

Graduation from a two-year college with an Associate’s degree in accounting and experience in an automated fiscal accounting environment, preferably in the public sector; or an equivalent combination of education or experience.